General Descriptionfull-time position with Health Policy & Management; 37. 5 hours per week; Monday - Friday
Report to a senior research service analyst and the department administrator. Provide support to the Evidence-based Practice Center, Gun & Law Center, and the Injury Center. Manage the financial day-to-day activities, including general funds, sponsored, and non-sponsored accounts, to ensure efficient and effective support to the Centers.
Assist with the development of budgets for grants and contracts, including new, renewal, and continuation awards. Work closely with senior management to prepare proposals and other submissions by gathering supporting documentation, preparing budgets, writing justifications, ensuring timelines are met and documentation is formatted as required, using or obtaining information regarding proposal submission processes and requirements.
Work closely with project Pis, Co-Investigators, and administrative staff to ensure effective, accurate, and timely grant proposal development. Work with internal JHU departments, research administration, and use Coeus. Keep abreast of policies and procedures for federal and non-federal regulations that apply to sponsored proposals to ensure compliance.
Responsible for the administration of award activities including the allocation of budgets, ensuring funds are expended correctly according to University and grant guidelines, processing journal entries and cost transfers as needed, reconciling reports and financial data, and managing the closeout and Financial Status Reporting process. Work closely with project Pis, Co-Investigators, and administrative staff to ensure effective, accurate, and timely budget allocation, project initiation, and maintenance and reporting of all financial activity. Prepare and assist in the development of budget justifications to ensure their relationship to budgeted dollars. Ensure compliance with University and/or agency regulations and restrictions, i.e. NIH regulations, JHU IRB compliance, ERS, other support etc. Advise faculty and staff on changes in submission of grant proposal policies. Assist with compliance issues for sponsored research (i.e. cost transfers and effort reporting). Prepare and review various paper and electronic forms such as journal vouchers, check deposits, and purchase orders. Ensure that all costs are reasonable, allowable and allocable and consistently treated. Reconcile monthly financial statements according to University guidelines. Attend meetings with PIs to review their balances, effort, staffing and address any issues. Ensure all applicable direct and indirect cost rates have been applied. Monitor, identify, and communicate over-expenditures to faculty and supervisor. Verify compliance with sponsoring organizations' guidelines, as well as, with relevant University policies and procedures. Assist faculty in completion of required information. Verify faculty compliance with institutional IRB. Perform complex statistical, cost and financial analyses of data, and extract and define relevant information. Prepare financial reports and analyses.
Prepare and submit all subaward applications to the subaward office. Prepare forms, budget, and other compliance documents to be included with subaward preparation. Serve as liaison between the sub agency and the subaward office at JHU. Verify documents for completeness and compliance with government and private agencies. Ensure that funds are expended according to sponsoring organizations' stipulations and appropriate university guidelines. Communicate with appropriate internal and external administrative offices to ensure that established procedures are followed (i.e., subrecipient monitoring). Act as a liaison between faculty members and ORA.
Prepare and review various paper and electronic forms such as journal vouchers, check deposits, and purchase orders. Ensure that all costs are reasonable, allowable and allocable and consistently treated. Monitor, identify, and communicate over-expenditures to faculty and supervisor. Reconcile monthly financial statements according to University guidelines. Verify compliance with relevant University policies and procedures. Assist in preparing and forecasting fiscal budgets. Prepare financial reports and analyses.
General Financial Administration:
Reconcile accounts monthly. Closely monitor expenditures to balance budget and respond to inquiries from department, school and University offices. Provide monthly reports and meet with supervisor regarding status of accounts. Responsible for accurate and timely internal and external billing and receipt of payments. Manage financial processes to ensure accuracy, completion and maintenance of supporting documentation. Initiate SAP transactions with all modules, Accounts Payable, Supply Chain, Finance, Sponsored and BW/Analysis. Process DUAs, MTAs and other agreements through Coeus (as applicable), which includes working with investigators in other schools, vendors, research administration, and central offices. Work in formal and informal forums with departmental personnel in issues relating to grant and subaward management. Apply working knowledge of applicable laws and regulations, verify documents for completeness and compliance with government and private agencies. Identify weak or non-existent administrative processes and work with leadership to develop corrective action plans. Perform financial analyses and review procedures and systems to determine appropriate solutions.
Perform other duties as required.