General DescriptionDepartment: Internal Medicine Monday-Friday 8:30a.m.-5:00p.m. 37.5 hrs.
This position will coordinate all activities related to sponsored project submissions for the Division of General Internal Medicine. This position is supervised by the Research Service Manager with a reporting relationship to the Division Administrator to ensure smooth and efficient functioning for the department as a unit. This position will prepare and review grant and contract proposals, and provide guidance in the interpretation and implications of applicable grant terms and conditions. The position will work with the Office of Sponsored Projects in the Department of Medicine, the Office of Research Administration (ORA) at the School of Medicine, the Department Finance Office and external funding agencies to process grant and contract applications.
The position is responsible for the management of post-award activities including the allocation of budgets, ensuring funds are expended correctly according to university and grant guidelines, processing journal entries and cost transfers as needed, reconciling reports and financial data, and managing the closeout and Financial Status Reporting process. This position will work directly with project PIs, Co-Is and administrative staff to insure effective, accurate and timely grant proposal development, budget allocation, project initiation, and maintenance and reporting of all financial activity.
Duties and Responsibilities:
Develops and prepare financial reports for forecasting and results analysis for selected faculty and the Department of Medicine. Advises faculty and staff on changes in sponsored research policies. Submits and coordinate submission of grant proposals ensuring that all applicable direct and indirect cost rates have been applied. Confirms that anticipated promotions and other increases are calculated into the cost of project. Prepares and assist in the development of budget justifications to ensure their relationship to the budgeted dollars. Responsible for account reconciliation process for selected faculty (i.e. prepare detailed budget reports on a monthly basis to review accounts, etc). Ensures compliance with university and/or agency regulations and restrictions (i.e., NIH regulation, JHU IRB compliance, ERS, other support, etc). Assists in the tracking of proposals and other sponsored research documentation through the signature/approval processes. Responsible for coordination of large grant proposals, reviewing and approving all sponsored budgets, budget justifications, and other required administrative data. Verifies compliance with sponsoring organizations' guidelines, as well as with relevant University policies and procedures. Assist Principal Investigators in completion of required information. Verifies faculty compliance with institutional IRB, ERS, etc. Coordinate submission of large grant proposals ensuring that all applicable direct and indirect cost rates have been applied. Responsible for tracking proposals and other documentation through signature/approval processes. Assist with compliance issues for sponsored research (i.e. cost transfers and effort reporting). Prepare and review various paper and electronic forms such as journal vouchers, payroll, check deposits, and purchase orders. Prepare and review electronic budgets, budget changes, and expenditure transfers.