The individual will be responsible for administrative activities of a large research lab. The individual will work with the Principal Investigator (PI) to plan, manage, and meet overall objectives and interests of a computational research laboratory. They will be required to exercise independent judgment and apply knowledge of administrative and academic operating policies to support successful development and implementation of program projects.
Primary duties and responsibilities of the job:
Provide logistical support to the PI including organizing various meetings, lecture series, organizing and keeping project and the PI's schedules.
Keep the PI's calendar including appointments and travel arrangements.
Handle complex scheduling including multiple-person meeting scheduling, complicated scheduling, with multiple constituencies and time constraints.
Update PI's biosketch for grant submissions.
Organize seminar series.
Coordinate all aspects of hiring, training, and approving timesheets for undergraduate students.
Attend organized weekly lab meeting.
Organize critically timed meetings with outside institutions.
Communicate with collaborators including international visiting professors and students.
Interact with faculty, lab and administrative staff, students, post-doctoral fellows, and outside vendors.
Work with departmental finance staff to manage lab accounts to effectively support lab operations.
Assist PI with annual progress reports for sponsored projects.
Act as project manager for capital purchases (e.g. equipment purchase, maintenance/service calls, negotiate cost, and maintains related records, etc).
Submit shopping carts for lab purchases; manage Pcard transactions.
Process payments in the SAP system including vendor payments, travel reimbursements and purchase order creation.
Receive, sort, and record all incoming invoices.
Code and process invoices for payment.
Process goods receipts through SAP Central Receiving.
Process non-recurring cost allocations for Facilities Management services and supplies.
Compile, organize and maintain budget and vendor files.
Works with Accounts Payable to resolve billing and related issues.
Provide other duties as assigned and required.
Administrative and scientific implementation of research protocols and/or multiple research studies.
Involved in scientific discussions with collaborators, PI, and funding organizations.
Bachelor's degree required, along with five (5) years of related experience. Demonstrated supervisory or lead responsibilities. Additional education (graduate level) may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Organizational skills with proven ability to effectively prioritize workload.
Proven ability to multi-task and process data quickly with a high level of accuracy.
Ability to work collaboratively as part of a team.
Ability to work effectively with faculty, staff and students from a variety of diverse backgrounds.
Ability to take initiative and be proactive with workload and meet deadlines.
Proficiency with a variety of software applications including spreadsheets and presentation software required.
Excellent written and verbal communication skills.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130... years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Baltimore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.