This position coordinates activities related to sponsored pre- and post- award process, financial reporting, and administrative activities of the Division of Child and Adolescent Psychiatry. This position reports directly to the Assistant Administrator for the department and works closely with the respective departmental offices at East Baltimore to ensure smooth and efficient functioning for the department as a unit. Specific duties and responsibilities is a general statement of required major duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned.
ESSENTIAL JOB FUNCTIONS:
Sponsored Projects- Develop and prepare financial reports for forecasting and results analysis for selected faculty and the department. Advise faculty and staff on changes in sponsored research policies. Submit and coordinate submission of grant proposals ensuring that all applicable direct and indirect cost rates have been applied. Confirms that anticipated promotions and other increases are calculated into the cost of project. Responsible for account reconciliation process for selected faculty (i.e., prepare detailed budget reports on a monthly or quarterly basis to review accounts, etc). To include distribution/reallocation of annual awards.
Responsible for coordination of large grant proposals, reviewing and approving all sponsored budgets, budget justifications, and other required administrative data. Verify compliance with sponsoring organizations' guidelines, as well as with relevant University policies and procedures. Assist Principal Investigators in completion of required information. policies and procedures. Assist Principal Investigators in completion of required information. Verify faculty compliance with institutional IRB, ERS, etc. Coordinate submission of large grant proposals ensuring that all applicable direct and indirect cost rates have been applied. Responsible for tracking proposals and other documentation through signature/approval processes. Facilitate corrections to accounts in question working with departmental Sponsored Projects Office, Research Accounting, Cost Analysis, and outside agencies.
Assist with the analysis of programs, including fiscal performance, the product of which is incorporated into short and long range financial, operational and strategic planning. Analyze individual and divisional faculty funding for review by the directors of the programs. This will include active and pending award totals in addition to current balances in pertinent non-sponsored accounts.
Submit electronic budget changes and expenditure transfers. Prepare electronic forms such as payroll, journal vouchers, check deposits. Serve as the primary reviewer and approver of shopping carts, online payment, and employee travel reimbursement requests.Serve as Petty Cash Budget Administrator, as needed. Serve as Procurement Card verifier, as needed. Assist with special projects as assigned. Administrative Assure regulatory compliance by faculty, fellows, and staff related to HIPAA, Joint Commission, etc., and other training modules.
Maintain electronic personnel files. Process personnel requisitions and payroll-related documents. Responsible for orientation process for new faculty, fellows, students, and staff. Responsible for visa application and renewal process for non-citizens. Responsible for initiation and tracking of credentialing process for fellows, trainees, and students. Responsible for weekly timesheet submission via CAT2. Assist with special projects as assigned